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Click ‘Get Form’ to open the paychex new employee form in the editor.
Begin by filling out the employer section. Enter the client number, select whether this is for a new employee, an update, or a rehire, and provide the date.
Complete the employee identification fields including employee number, department number, job title, hire date, and birth date.
Indicate the worker's compensation class code and employment type (full-time, part-time, or seasonal).
Fill in salary or hourly rates based on payroll frequency. Ensure you specify federal exemptions and any additional withholding amounts.
Provide information regarding state work location and withholding requirements. Indicate if local taxes apply.
Decide on direct deposit preferences for the employee.
Instruct the employee to complete their personal information including name, address, contact details, marital status, and social security number.
Lastly, ensure emergency contact information is filled out accurately.

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What paperwork do new employees need to fill out?

New employees need to fill out a Form I-9 to verify employment eligibility as well as a W-4 for income tax. In states with an income tax, its necessary to fill out a second W-4.

What forms must an employee complete when beginning a new job?

Paychex reports all new hires to the employers home state regardless of where the employees live. If reporting on paper, the employer must use the Form W-4 or an equivalent form used by the company.

How to set up a new employee in Paychex Flex?

You may add an employee, contractor, user, agency, or vendor, which also depends on your security permissions. From the toolbar at the top of the People List, select the Add button. A menu with various options displays. This Add button is shown only if your access allows you to add people.

What two forms must an employee complete when beginning a new job?

Employees fill out the W-4s while employers fill out the W-2. You fill out W-4 forms at the beginning of your employment with a company to determine potential deductions related to marital status, dependents and other personal information that affect how the employer withholds taxes from your pay.

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Paychex new employee form 2026