CareSource ProviderGroup Change Request Form 2025

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  1. Click ‘Get Form’ to open the CareSource ProviderGroup Change Request Form in the editor.
  2. Begin by filling in the date and your PR Representative's name at the top of the form. This establishes a clear point of contact for your request.
  3. Select one of the options under 'Change Type'—Add a Provider, Delete a Provider, or Demographic Change—by checking the appropriate box.
  4. Provide detailed information about your selected change in the 'Notes on Page 2' section, ensuring clarity for processing.
  5. Complete the Group Information section by entering your Group IRS Name, DBA, TIN, NPI, Medicare and Medicaid numbers accurately.
  6. Indicate which products apply to your group by checking the relevant boxes under 'Product'.
  7. Fill out the Office Contact details including name, phone number, and email to ensure effective communication.
  8. Complete all necessary fields in the Contract and Address sections as required for accurate processing.
  9. Finally, review all entries for accuracy before submitting. Ensure you attach any required documents like W-9 forms.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.
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Resubmit a Claim. When you need to resubmit a claim, file an appeal, or send a corrected claim, use the Billing History in the patients chart to add claim resubmission information to the encounter and queue up a new claim. In the patients Billing History, select the encounter that may need a new claim.
Corrected Claim Submission: EDI Claims Corrections can be sent in an electronic format. On the CMS-1500 Form, use Corrected Claim Indicator (Medicaid Resubmission Code). Enter the frequency code 7 in the Code field and the original claim number in the Original Ref No. field.
Use red drop on UB-04 paper forms only. Replacement/corrected claims require a Type of Bill with a Frequency Code 7 (field 4) and claim number in the Document Control Number (field 64). Enter all required data. All patient details are required (ID number with prefix, last name, first name, and date of birth).
CareSource Attn: Claims Department P.O. Box 8730 Dayton, OH 45401-8730 Timely Filing: 365 calendar days from the date of service or discharge CareSource encourages providers to submit claims electronically for the most efficient processing.
Use the HAP CareSource provider portal or call Provider Services at 1-833-230-2102.

Key Facts about the CareSource Provider/Group Change Request Form

Purpose of the Form

Types of Changes

Contact Information Requirement

Product Options

Internal Use IDs

W-9 Submission Requirement

Submission Methods

Purpose of the Form

The form is designed for providers to request changes related to their participation in CareSource, including adding or deleting providers and updating demographic information.

Types of Changes

Providers can request three types of changes: adding a provider, deleting a provider, or making demographic changes such as practice location or specialty updates.

Contact Information Requirement

The form requires detailed contact information for the office, including name, phone number, and email address to facilitate communication regarding the changes.

Product Options

Providers must indicate which products they are associated with, including options like Medicaid only, SNP only, or both Medicaid and SNP.

Internal Use IDs

The form includes sections for internal use only where Medicaid and Medicare Agreement IDs can be recorded for tracking purposes.

W-9 Submission Requirement

It is important to include a W-9 form along with the request to ensure accurate processing of provider changes.

Submission Methods

Completed forms can be returned to CareSource via email at providermaintenance@CareSource.com or faxed to 937-396-3076.

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People also ask

Corrected claims should be sent to: CareSource Claims Dept., P.O. Box 3607, Dayton, OH 45401-3607.
For faster processing and payment, you can submit corrected claims electronically. CareSource accepts electronically submitted, corrected Professional EDI 837P 005010X222A1 (CMS-1500 equivalent) and 837I 005010X223A2 Facility (UB-04 equivalent) claims.

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