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Do you have to keep hard copies of I-9 documents?

If you choose to copy or scan documents an employee presents when completing Form I-9, you must retain the copies with their Form I-9 or their employee record.

When can you destroy I-9 forms?

Former employees' I-9s should be removed only if the forms are older than three years from the date of hire or one year from the date of termination, whichever date is later, according to USCIS.

How long do I-9 Forms need to be retained?

Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.

Can I-9 forms be kept in personnel files?

Employers who choose to keep paper copies of the documents their employees present may store them with the employee's Form I-9 or with the employees' records. However, USCIS recommends that employers keep Form I-9 separate from personnel records to facilitate an inspection request.

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