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You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments, distribution to your employees, and for your records. Note: Copy A of this form is provided for informational purposes only.
For starters, filing W-2s electronically is free, fast and secure! You also receive an acknowledgement receipt. January 31st is the filing deadline for BOTH electronic and paper forms W-2. If this date falls on a Saturday, Sunday, or legal holiday, the deadline will be the next business day.
Whether you complete Forms W-2 on your own, use payroll software, or have a tax preparer, you should be semi-fluent in knowing how to fill out Form W-2. As a generalization, Form W-2 boxes show identification, taxable wages, taxes withheld, and benefits information. Boxes A-F are straightforward.
Filing W-2s online using Business Services online is free, fast, and secure! Our checklist offers information and tools to help you get started whether you are a new or returning Business Services Online user. *Note: Log In to Business Services Online is required.
The W-2 form is signed by the employer or the person who represents him and is responsible for calculating and calculating taxes. The second signature is put by the employee to whom the form is addressed. An employee receives this form, already signed by the employer, by e-mail.
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Request a free transcript from the IRS by filling out Form 4506-T, also known as Request for Transcript of Tax Return. This method is effective if you want the transcript sent to a different address than what the IRS has on file for you.
You must submit by mail or electronically Copy A of Form(s) W-2 to the SSA with the transmittal Form W-3 by January 31, 2024. Special due dates apply if you have terminated your business. You must furnish Copies B, C, and 2 of Form W-2 to your employees by January 31, 2024.

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