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Agendas are used to organize meetings, keep track of old and new content, gives a time frame for what items are to be discussed and provides a clear understanding of a common end goal for the participants. Agendas hold important dates and content, plus they provide guidance and preparations for the following meetings.
What are the 5 Ps of a meeting?
So, what are the 5Ps? The 5Ps are Purpose, Participants, Process, Payoff, and Preparation (some suggest it should be 6Ps including Pizza). Purpose: Every meeting should have a clear purpose, which must be more specific than just a subject line calling for a daily meeting (why should the team meet daily?).
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The agenda shall be available upon request and shall be posted at the meeting site as far in advance of the meeting as reasonably possible, but shall not be
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