Minutes of the Regular Meeting 2025

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8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.
Roberts Rules (Section 48:1-16) state that the minutes should contain mainly a record of what was done at the meeting, not what was said by the members. Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meetings order of business (agenda).
There are three standard meeting minutes formats: action, discussion, and verbatim.
Generally, recording the meeting is a good idea. If you miss something or need to double-check your notes, you can refer back to the audio (but be sure to check with the organizer that you can). Typing on a laptop is the quickest, most efficient way to take effective meeting minutes.
Meeting Minutes Template: Organization Name. Meeting Minutes. Date: Opening: The meeting was called to order at [Time] by [Name] at [Location]. Present: [List of all present members] Absent: [List of any members who were not present] Approval of Agenda: The agenda was reviewed and approved. Approval of Minutes:
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