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After the initial inventory is taken, the registrant shall take a new inventory of all stocks of controlled substances on hand at least every two years. The biennial inventory may be taken on any date which is within two years of the previous biennial inventory date.
A controlled substance log is a detailed record that tracks the receipt, distribution, and administration of controlled substances within a healthcare facility. It serves as a valuable source of information for regulatory agencies, helping them monitor the flow of these substances and verify compliance.
1301.75 Physical security controls for practitioners. (a) Controlled substances listed in Schedule I shall be stored in a securely locked, substantially constructed cabinet. (b) Controlled substances listed in Schedules II, III, IV, and V shall be stored in a securely locked, substantially constructed cabinet.
All inventory records must be maintained at the pharmacy in a readily retrievable manner for at least 2 years; Schedule II inventory records must be maintained separately from all other controlled substances.
Use Log of Controlled Substance Information in the Use Logs should include: Name of Controlled Substance. Date (i.e. Received, Expired, Each time used) Amount (i.e. Initial, Dispensed, Remaining)
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Requirements that apply to all controlled substance records required to be kept: Must be complete and accurate. Must be stored at the registered location. Must be kept for two years.
Controlled Substance Recordkeeping. All controlled substance records are required to be retained for two years following full use, transfer, or disposal.
Record each use of controlled substance. Record amount used, transferred, and/or disposed of, and remaining balance after each use. Ensure date of use/transfer/disposal is recorded and proper units are noted. Ensure CS expiration date is noted on each line item.

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