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Purchasing Card Policy and Procedures

Purchasing Card Policy and Procedures 2025

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The document outlines the Purchasing Card Policy and Procedures for the City of Mukilteo, establishing guidelines for the use of purchasing cards by city employees. It details eligibility, cardholder responsibilities, spending limits, and compliance with municipal purchasing statutes. The policy emphasizes that purchasing cards are strictly for city business, prohibits personal use, and mandates proper reconciliation of statements. It also includes provisions for dispute resolution and potential revocation of card privileges under certain circumstances.

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What is the difference between a procurement card and a purchasing card?

Procurement cards or purchasing cards allow employees to make smaller purchases without having to route each purchase through the formal accounts payable process. Purchasing cards allow employees to quickly and efficiently buy what they need, and automatically record all transactions.

What is the purpose of the purchase policy?

The purchasing process is the steps a business goes through to complete a transaction. Businesses typically go through a formal process when purchasing something, unlike consumers. Purchases for a business can require research, input from different departments, negotiations and invoicing.

How does a purchasing card work?

The card enables staff to purchase necessary supplies without raising purchase orders. At the same time, finance teams track each transaction in real-time, eliminating manual paperwork and creating a procurement system that balances flexibility with control.

What is purchasing policy and procedure?

A purchasing policy is a collection of rules that control the requisition process. Purchasing policies help procurement administrators implement their procurement strategy by creating a policy structure that is aligned with the organizations strategic purchasing requirements.

What is the corporate P-card policy?

Employees issued a p-card can then make business-related purchases in line with their programs policies. Under card programs with corporate liability, the businessrather than its owners or individual cardholdersare liable to repay the balance on the cards monthly.

What is the purchasing policy and procedure?

The basic objectives of the Purchase Policy are: i) To procure the stores of required specified quality. ii) To procure stores in required quantity. iii) To procure stores on competitive from eligible source at right price.

What is the purchasing procedure?

For example, a procedure might detail the solicitation process, including how to issue a request for proposal (RFP) and manage competitive bidding. On the other hand, procurement policies set the rules and guidelines that govern procurement activities, ensuring compliance and ethical practices.

Purchasing Card Policy and Procedures 2025

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