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Sole Source Form - Procurement

Sole Source Form - Procurement 2025

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The document is a Sole Source Form used for justifying trade-in transactions, requiring details about the supplier, product description, and reasons for sole sourcing based on compatibility and unique performance specifications.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What is a single source item?

Single source is a term used to designate a product or service required to be purchased from one specified Supplier for strategic reasons and such purchase is in the best interests of the University, even though there may be multiple sources available.

What is an example of a sole source procurement?

If the item is available for purchase from more than one vendor, the item is not a sole source. An example of a sole source might include proprietary chemicals sold only directly by the manufacturer, for which no other functional equivalents exist.

What is an example of a sole source statement?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What is a sole source in procurement?

A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

What is an example of single source procurement?

An example of single source procurement in contracts can be seen in the defense sector, where a government entity may enter into an agreement with a particular supplier for specialized equipment that other suppliers are incaple of providing, due to proprietary technology or security concerns.

What are the requirements for a sole source?

The simple answer is: It must contain the facts that show there is only one source of supply for your purchase requirement. If your requirement is available from more than one source, it is not considered a sole source.

What is an example of single sourcing?

The company selects only one among the suppliers who can provide what they need. For example, if your company chooses to buy Samsung laptops instead of any other brands that also sell laptops, then that is single-sourcing. The company may choose based on what it thinks it needs.

What is a single source procurement?

Definition: A Single Source procurement is one in which two or more vendors can supply the commodity, technology and /or perform the services required by an agency, but the department selects one vendor over the others.

Sole Source Form - Procurement 2025

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