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Subaward Instructions - University of Alaska Fairbanks

Subaward Instructions - University of Alaska Fairbanks 2025

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The document provides detailed instructions for completing subaward templates used for collaborations with non-profits, universities, and government entities. It outlines the specific templates available based on funding agencies, the necessary information to be filled out in each section, and guidelines for submitting the completed template along with required attachments. The document emphasizes the distinction between subawards and commercial collaborations, detailing procedures for purchase requisitions based on the amount of funding.

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Click ‘Get Form’ to open the Subaward Instructions in the editor.
Begin by selecting the appropriate subaward template based on your funding agency. Ensure you verify the sponsor in FRAGRNT before making your selection.
Fill in the 'Institution/Organization Name' with the collaborating institution, not the subrecipient P.I. Next, enter the 'Prime Award Number' as issued by the sponsor.
Complete the 'CFDA Number' if applicable, ensuring it matches what is listed on your award document. If not federally funded, type 'n/a'.
Input the 'Amount Funded this Action' and 'Est. Total' funding amounts accurately, reflecting either initial year funding or total expected over the project’s life.
Specify the 'Subaward Period of Performance' using our platform's calendar tool to select dates that align with your award document.
Complete contact information for both UAF and subrecipient personnel in Attachments 3A and 3B respectively, ensuring all details are accurate and formatted correctly.
Collaborate with your PI to finalize reporting requirements in Attachment 4, detailing types of reports and submission instructions.
Attach necessary documents such as scope of work and budget in Attachment 5, ensuring they are final versions included in your prime award.
Once completed, save your document for future reference and create a requisition in Banner to fund the subaward before submitting it via email to OG&C.

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What is the difference between a grant and a Subaward?

A subaward is a portion of the grant award passed down from the primary recipient (the grantee) to a secondary recipient (the subrecipient). This transfer of funds comes with specific conditions and responsibilities.

What is an example of a subrecipient?

In the case of a subrecipient, the pass-through entity usually retains docHub control over the project and the subrecipients work. However, a contractor has more autonomy in how they carry out their work. A simplified example of a subrecipient to consider is a collaboration between two universities.

What is considered a subaward?

Per 2 CFR 200.92, Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program.

What is the difference between award and subaward?

A subaward is a contract or legal agreement between an organization receiving an award from a sponsor, the award recipient, and another organization that will perform research or other substantive work for the award recipient. A subaward is not an agreement for the procurement or purchase of routine goods or services.

What is an example of a subaward?

An example of a subaward would be a territory being awarded federal funds from a Department of Justice mandatory grant to increase housing assistance for victims. The territory passes through the funds in a competitive process so that local housing agencies with the most innovative and promising ideas are funded.

How does a subaward work?

As outlined in the NIH GPS 1.2, a subaward is an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program.

What is the difference between a contractor and a subaward?

A subaward allows a subrecipient to carry out a portion of the work required by a federal award. Under a subaward, the award recipient transfers its responsibility to perform part of the project to another party. In contrast, a contract is designed to provide goods or services for the recip- ients own use.