SoleSingle Source Justification doc 2025

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The document outlines the process for justifying sole or single source purchases for items or services exceeding $5000 when competition is not feasible. It details the responsibilities of department personnel in completing the justification form, including providing necessary information and documentation. The document defines 'sole source' as a situation where only one vendor can provide a specific item or service, while 'single source' refers to products available from multiple vendors but requiring purchase from a specific one for valid reasons. It includes sections for department and supplier information, rationale for supplier selection, and an explanation of efforts made to find alternative vendors.
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Each of the five evaluation criteria (rationale, efficiency, effectiveness, impact and continued relevance) is discussed in the following paragraphs. Rationale is concerned with establishing why a public policy intervention is necessary in a given area.
Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.
As you examine each source, it is important to evaluate each source to determine the quality of the information provided within it. Common evaluation criteria include: purpose and intended audience, authority and credibility, accuracy and reliability, currency and timeliness, and objectivity or bias.
FAR Sole Source Justification and Approval Requirements FAR 6.302-2 Only One Responsible Source and No Other Supplies or Services can Satisfy Agency Requirements. Unusual and Compelling Urgency. Industrial Mobilization; International Agreement. Authorized or Required by Statute. National Security requirements.
Sole Source. For non-competitive acquisitions, sole source proposals are evaluated for determination of a fair and reasonable price and for analysis of factors such as cost elements, technical and management approach, and adequacy of the terms and conditions of the prospective contract.

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Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.
Justifications for Sole Source Only a particular brand or make is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

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FAR Drafting Guide--April 30, 2011.

This guide provides the conventions for writing the Federal Acquisition. Regulation (FAR). The guide addresses guidelines for clear writing; structure and.

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Sole Source Justification Fact Sheet

A sole source justification request should only be submitted if a recipient determines that the award of a contract through a competitive process is infeasible.

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