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Electronic Use of Social Security Numbers - Oklahoma State University

Electronic Use of Social Security Numbers - Oklahoma State University 2025

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The document outlines Oklahoma State University's policy on the electronic use of Social Security Numbers (SSNs), emphasizing the importance of confidentiality and security. It establishes guidelines for collecting, storing, and transmitting SSNs to minimize identity theft risks and unauthorized disclosures. The policy mandates reporting SSN usage to the IT Information Security Office, requires encryption for storage and transmission, and specifies exceptions for necessary uses in admissions, employment, financial aid, and IRS reporting. Overall, it aims to create consistent practices across the university while protecting sensitive personal information.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Do colleges need my social security number?

CSBA has previously advised school districts not to collect a students or a students parents social security number because the information is unnecessary to establish residency in a district and may unlawfully discourage undocumented students, or students of undocumented parents, from enrolling.

Is SSN public info?

If required by law, notify individuals (customers, employees, business partners, etc) annually of their right to request that you do not post or publicly display their SSN or do any of the other things prohibited in Civil Code Section 1798.85(a). Eliminate the public display of SSNs.

How do I send SSN electronically?

However, you should never send your SSN by email. While it may seem convenient, sending your SSN through email exposes you to risks like identity theft and tax fraud if it falls into the wrong hands. The safest way to send your SSN is by using a password manager like Trustworthy.

Do colleges use your Social Security number?

Your school may ask you for your Social Security number (SSN). Some colleges and schools use SSNs as student identification numbers. If you dont have an SSN, your college or school should be able to give you another identification number.

Should I bring my SSN card to college?

While colleges typically do not have the means to access private social media accounts, it is still important to be cautious about what you post online. Social media can play a docHub role in the college admissions process, and even private profiles can be subject to scrutiny under certain circumstances.

Is it normal for a school to ask for your social security number?

New college students are advised to put their Social Security card on their packing list. This is often needed to get a job or access certain government services. Youll also need it if youre applying for photo ID.

Electronic Use of Social Security Numbers - Oklahoma State University 2025

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