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WAC: Accessible PDF -- Guidelines and Standards - Web

WAC: Accessible PDF -- Guidelines and Standards - Web 2025

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The document provides comprehensive guidelines and standards for creating accessible PDF documents, emphasizing the importance of designing with accessibility in mind. It outlines required software, preparation steps, and three levels of PDF accessibility (Not Structured, Structured, Tagged). Key elements for accessibility include proper read-order, alternative text for images, and document navigation features. The document also highlights the benefits of tagged PDFs and offers resources for further training on PDF accessibility.

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What is the accessibility regulation in the US?

Accessibility standards issued under the Americans with Disabilities Act (ADA) apply to places of public accommodation, commercial facilities, and state and local government facilities in new construction, alterations, and additions. The ADA Standards are based on minimum guidelines set by the Access Board.

Is WCAG 2.0 a legal requirement in the USA?

For federal agencies and their contractors, yes, they are required to conform with WCAG 2.0. For private businesses, the answer is more complicated: theyre not required by law to comply with any specific standard like WCAG, but their websites do have to be accessible.

What are the 4 major categories of Web accessibility standards?

The Web Content Accessibility Guidelines (WCAG) are organized by four main principles, which state that content must be POUR: Perceivable, Operable, Understandable, and Robust. WCAG is the most-referenced set of standards in website accessibility lawsuits and is widely considered the best way to achieve accessibility.

Is WCAG compliance allowed for PDF files?

Yes, WCAG (Web Content Accessibility Guidelines) applies to PDF documents. These guidelines help ensure that PDFs are accessible to everyone, including people with disabilities.

Is it illegal to not follow WCAG?

Importantly, WCAG isnt a lawbut organizations that want to comply with the Americans with Disabilities Act (ADA) should follow WCAG standards. WCAG includes many success criteria that developers and designers can apply to remove barriers to access for people with disabilities in digital environments.

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