Effective Correspondence: 2025

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Correspondence is a body of letters or communications. If youve ever had a pen pal or an email buddy, youve written plenty of correspondence.
Effective email correspondence includes essential elements that ensure your message is right, clearly conveys its purpose, and guides the recipient toward an outcome.
Engineering Communications TOOLKIT The first sentence should get right to the point. Do not ramble. Use short and concise sentences to express your ideas. This is a method of official communication so practice standard format and avoid slang. Tone is very important. Be aware of the audience. Edit, edit, edit.
Correspondence1 is distinguished from other documents by the fact that it is typically addressed to a specific individual or group, and is intended to be delivered by a third party. Examples include letters2, email, postcards, and telegrams.
correspondence noun (WRITING) the action of writing, receiving, and reading letters, especially between two people: correspondence with Her correspondence with Jim lasted many years.
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Characteristics of Effective Correspondence Why is the correspondence being written? What is the goal of the correspondence? What do I hope to accomplish? What information is needed before writing the correspondence? Who needs to receive the correspondence? What information needs to be included in the correspondence?

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