Definition & Meaning
The International Student SEVIS Transfer Out Form is a pivotal document for international students attending Hampton University who wish to transfer to another educational institution within the United States. This form facilitates the transfer of a student's SEVIS record, a crucial aspect of maintaining legal status under the F-1 visa category. SEVIS, or the Student and Exchange Visitor Information System, is used to track and monitor schools, exchange visitor programs, and F, J, and M non-immigrants while they are in the U.S. In essence, the form acts as a bridge that allows students to seamlessly transition their academic commitments without compromising their immigration standing.
How to Use the International Student SEVIS Transfer Out Form
Utilizing the form requires several critical steps to ensure a smooth transfer to the new institution. Initially, students should consult with their current Designated School Official (DSO) at Hampton University to discuss their intention to transfer. This conversation will cover the necessary requirements and deadlines that need to be met before the form can be processed. Once the form is completed, students should verify that all details regarding their new school, including the SEVIS code, are correctly entered. The completed form is then submitted to the DSO for processing. This step confirms the student's intent and initiates the release of their SEVIS record to the new school, which must occur within a specific transfer release date.
Steps to Complete the International Student SEVIS Transfer Out Form
-
Contact the DSO: Initiate the transfer process by informing the Designated School Official of your plans and gathering information on form requirements.
-
Fill Out the Form: Accurately complete the form with required personal details and information about the new institution.
-
Collect Necessary Signatures: Obtain approval from necessary parties including your current and future DSOs.
-
Submit the Form: Return the completed form to your current institution's DSO to have your SEVIS record released.
-
Follow Up with New Institution: Confirm that your new institution has received your SEVIS record and address any additional admission requirements.
Important Considerations:
- Verify the transfer release date to ensure it aligns with your planned enrollment at the new institution.
- Make sure you maintain your F-1 visa status by adhering to transfer timelines.
Important Terms Related to the Form
- SEVIS: Student and Exchange Visitor Information System, a U.S. government database used to maintain information about F and M visa holders.
- DSO: Designated School Official, an individual who assists in matters related to maintaining your F-1 student status.
- SEVIS Transfer Release Date: The date on which a student's SEVIS record will be transferred to the new institution.
Eligibility Criteria
To be eligible to use the SEVIS Transfer Out Form, an international student must be currently attending Hampton University on an F-1 visa and accepted by another SEVP-certified school. The student must remain in status, meaning they will not have violated their visa terms, and should be intending to continue their studies at a new institution for the same program level they were enrolled in at Hampton University.
Additional Requirements:
- Admission to a new SEVP-certified institution.
- Completion of at least one full term before initiating the transfer.
Required Documents
Students should prepare the following documents when completing the SEVIS Transfer Out Form:
- Passport with valid F-1 visa.
- Form I-20 from Hampton University and from the new school.
- Acceptance letter from the prospective institution.
- Proof of financial support, if the transferring institution requires it.
Form Submission Methods
The International Student SEVIS Transfer Out Form can typically be submitted through several methods, depending on Hampton University’s procedures:
- Online Submission: Some institutions may facilitate electronic submissions through the university's student portal.
- In-Person: Delivering the form directly to the International Student Office at Hampton University ensures that any queries can be addressed immediately.
Legal Use of the Form
The SEVIS Transfer Out Form plays a legal role in maintaining an international student's F-1 visa status during a transfer. Students must use the form to transfer their SEVIS record correctly and legally, as it ensures continuation of their student status without the need to reapply for a visa, provided the existing F-1 visa is still valid. Misuse or failure to submit the form can disrupt a student’s legal status.
Who Issues the Form
At Hampton University, the International Student Office or the designated DSO typically handles the issuance and processing of the SEVIS Transfer Out Form. These offices are responsible for ensuring that students comply with the necessary requirements to maintain their legal status during the transfer process.
Maintaining a comprehensive understanding of these aspects can greatly facilitate the SEVIS transfer process and ensure a smooth transition to a new educational institution without undue stress or complication.
