Requests to Amend a Medical or Dental Record 2025

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering your personal information, including your full name, date of birth, medical record number, address, preferred phone number, and email address.
  3. In the 'Amendment Request' section, attach any relevant medical record documents that support your request for amendment.
  4. Specify the date(s) of service and the clinician of record. Clearly describe what you believe is incorrect about the entry in question.
  5. Indicate how you learned about the error by checking the appropriate box. If applicable, provide names and addresses of persons or organizations to notify if your request is granted.
  6. Sign and date the form. If you are not the patient, indicate your relationship and provide proof of legal authority if necessary.

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According to the Medical Board of California: The patient, including minors, can write an addendum to be placed in their medical file. The original information will not be removed, but the new information, signed and dated by the patient will be placed in the file . . . .
Pursuant the Privacy Act of 1974 (5 U.S.C. 552a (d)), an individual can request an amendment of his or her own record, providing the record is inaccurate, irrelevant, untimely, or incomplete.
By law, patients have the right to their recordsincluding doctors notesand the right to correct any errors. Reviewing records for accuracy is important and can lower risk of misdiagnosis, duplication of testing and procedures, inappropriate care, and even provide evidence of medical identity theft.
Submit a written request to the healthcare providers medical records department, detailing the errors and missing information.Be specific about what needs to be changed and why. Attach any documentation or test results that support your request.
It should be very clear what the original text was so just use a strike-through over the inaccurate information. A correction should indicate the current date (date correction was made), time, reason for the change and the initials of the person making a correction.

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Once you identify something you want to change, contact your healthcare provider and request a form for making amendments. Be clear with your request. Upon receiving it, your provider will have 60 days to act on your request. Your provider is not required to make the requested change.

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