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STUDENT RECORDS GENERAL RECORDS SCHEDULE - uwsuper

STUDENT RECORDS GENERAL RECORDS SCHEDULE - uwsuper 2025

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The document outlines the General Records Schedule for student records at the University of Wisconsin System, detailing categories of records, their retention periods, and guidelines for managing public and confidential information. It serves to standardize record-keeping practices across the university's fifteen institutions, ensuring compliance with legal requirements while facilitating efficient management and disposal of student-related records.

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What is a student record?

A student record is defined as any item of information, other than directory information, gathered within or outside the disrict, that is directly related to an identifiable student and maintained by the district or required to be maintained by an employee in the performance of his/her duties.

Are student records and transcripts the same thing?

The transcript of records, also known as academic records or sometimes as student records, are closely linked with the learning agreement plan, which is an official document that specifies the courses, research and training/teaching activities you are supposed to achieve during your mobility.

What is the purpose of the student Records Act?

The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their childrens education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education

What is student information record?

The Institutional Student Information Record (ISIR) is an electronic federal output document produced by the FAFSA Processing System (FPS) from Free Application for Federal Student Aid (FAFSA) data. The ISIR is sent to schools designated by the student on the FAFSA.

What is the general records schedule?

The National Archives and Records Administration (NARA) issues General Records Schedules (GRS) that provide disposition authority for common federal records. This way agencies do not have to request disposition themselves. NARA expects agencies to use the GRS except in limited circumstances.

What is the student records?

These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files.

STUDENT RECORDS GENERAL RECORDS SCHEDULE - uwsuper 2025

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