Policy Statement on Confidential Protocols in Sponsored Research 2025

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Methods for keeping data confidential range from using routine precautions, such as substituting codes for participant identifiers and storing data in locked cabinets, to more elaborate procedures involving statistical methods (e.g., error inoculation) or data encryption.
Maintain client confidentiality by using secure file-sharing and messaging platforms, storing physical documents in controlled access environments, complying with industry regulations, hosting routine security training for staff and staying alert of new security threats.
Reviewers must sign, under penalty of perjury, 18 U.S.C. 1001, a confidentiality certification before gaining access to applications, proposals, and meeting materials. See the screenshot of the Confidentiality Agreement screen in the Internet Assisted Review (IAR) module.
Example Answer: I handle sensitive information in the workplace by using encrypted methods of communication, storing paper copies in locked cabinets, and shredding any that need to be removed from storage, and being mindful of my surroundings when discussing sensitive topics.
I, (name of recipient) (the Recipient), agree as follows: To keep all the research information shared with me confidential by not discussing or sharing the research information in any form or format (e.g. disks, tapes, transcripts) with anyone other than the Principal Investigator(s);
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Examples of how to ensure confidentiality Researchers employ a number of methods to keep their subjects identity confidential. Foremost, they keep their records secure through the use of password protected files, encryption when sending information over the internet, and even old- fashioned locked doors and drawers.

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