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Always write the location where the notarization actually took place. For example, if the notarization took place in Los Angeles County, California, you would write State of California and County of Los Angeles. Do not write a different location other than where the notarization was performed!
Filling out the main body of the Notary certificate Enter the correct date. This must be the actual date the notarization takes place. Write the signers and your name in the correct locations on the certificate! Sometimes careless Notaries will write their own names in a space intended for the signers name.
A person who changes his or her name must resign his or her commission and apply for a new appointment.
Write the county name where the notarization is taking place. Write the actual date that the signer personally appeared before you and you completed the notarization, regardless of the document date. Write the name of the person swearing to the truthfulness of the contents of the documents.
By law, you must notify our office within 30 days of a name and signature change. A copy of an acceptable ID that shows your new name is required. To file a name or signature change, log in using your notary ID and password and select Change my name under Actions on your Summary page.
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Send a completed name change form to the Secretary of State. (There is no charge by the state.) Once approved, you will be issued an amended commission that reflects your new name.

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