NEW EMPLOYEE SET-UP/MAINTENANCE FORM 2025

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New employees need to fill out a Form I-9 to verify employment eligibility as well as a W-4 for income tax. In states with an income tax, its necessary to fill out a second W-4.
Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay.
Form I-9. The Form I-9 verifies a new employees identity and their eligibility to work in the United States. It has an employee and employer section, with employees required to complete their portion by the first day of their employment.
A new starter form is a document that the employee and employer complete together when the new hire starts working. Also called a starter checklist, this form helps the employer gather any details needed to set up payroll for the employee and decide the proper tax code.
At the beginning of the employment process, employees are required to fill out a W-4 form for tax withholding and an I-9 form for verifying eligibility to work. These forms ensure compliance with tax laws and employment regulations.
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To know how much income tax to withhold from employees wages, you should have a Form W-4, Employees Withholding Certificate, on file for each employee. Ask all new employees to give you a signed Form W-4 when they start work. Make the form effective with the first wage payment.

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