RETENTION AND DISPOSAL 2025

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Disposition means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.
The two types of disposition for federal records are temporary disposition and permanent disposition. Temporary disposition refers to records that have a limited retention period. These records are typically kept for a certain period of time and then disposed of ing to established guidelines and regulations.
(2) The retention and disposal of University records refers to the practice of determining the length of time each record must be retained before the record can be destroyed, application of that retention period and eventual destruction (disposal) of the record or the record being transferred to Permanent Archive.
Data retention is the practice of storing documents, records, and various data types for a specific period. On the other hand, data destruction is the process of sorting and shredding data thats no longer useful to an organization.
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or retained, irrespective of format (paper, electronic, or other).
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A retention and disposition schedule is a plan of action that indicates the period of time you should retain your records. Records schedules allow you to dispose of records in a timely, systematic manner by setting retention and disposal guidelines based on administrative, legal, fiscal, or research needs.
A record retention policy states your businesss process for managing documents from creation to retention or disposal. Good policies help businesses retrieve documents for easy reference. They also help employees understand how to dispose of documents properly to protect information.

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