Simple Overpayment Letter to Employee Template 2025

1. Click ‘Get Form’ to open the Simple Overpayment Letter to Employee Template in our editor.
2. Begin by entering the employee's name and employee ID in the designated fields. This personalizes the letter and ensures accurate identification.
3. Fill in today's date and department ID, which helps in tracking the document within your organization.
4. Provide the home phone number and address of the employee, ensuring all contact information is current for effective communication.
5. Document the date of termination and include the payroll officer's name for accountability.
6. Indicate the current net balance if applicable, along with the gross amount overpaid. Attach any necessary documentation of payment history as required.
7. In the 'Statement of Facts' section, clearly outline the circumstances surrounding the overpayment for transparency.
8. Select a repayment option by checking either immediate repayment or monthly payments, filling in any required amounts and dates.
9. Finally, have the employee sign and date at the bottom of the form to acknowledge their understanding and agreement.

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