Phone reference check template 2025

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An employee reference checklist is a form used when checking references for a potential hire. It helps you prescreen potential employees by verifying the information they provide on applications and in interviews.
Reference check steps Verify the candidates name. Confirm how they know the candidate. Ask what makes the candidate a good fit. Have the reference rank the candidate. Find out the candidates strengths and weaknesses. Ask about the candidates behavior. Take the process seriously. Conduct two verbal checks.
An employer has a right (and a duty) to carefully inquire into a potential employees work-related background.
Regardless of how its presented, the reference material should include: Business name. References name. References position or title. References contact information. Relationship to the candidate (e.g., supervisor, manager, owner). Date range of employment. Candidates position or title. Job responsibilities.
Start by thanking them for their time and stating that all communication is strictly confidential and will not go back to the candidate in any form. Dont just blow through this statement. State it clearly and with emphasis. Its important that the reference believe you are sincere.
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Key Points To Include in a Reference Job title. Salary. Your relationship to the candidate. Length of employment. Roles and responsibilities. Strengths and achievements. Professional conduct. Examples of good performance.
How to Write a Reference Check Email What to Include. The name of the candidate. Introduce Yourself. Briefly introduce yourself and your position. Provide Details About the Candidate. Mention the candidates name and the role theyve applied for. Ask Specific Questions. Invite the Reference to Contact You Further.

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