Notice Of Denial Of Application - Tenant-Net 2025

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Landlords should only deny applicants if they have evidence that the tenant would not be able to fulfill the requirements of the rental contract (e.g., unable to pay rent, would not take care of the property, pose a risk to other tenants, etc.).
I thank you for taking the time to work with me, but Ive decided to decline your offer. Short, simple and direct. No need to explain, to mince words or dance around with flowery language. Landlords are busy people and dont have time for sentiments.
We appreciate the time and effort you put into your application. After careful consideration, we regret to inform you that we are unable to approve your application at this time. The reason for this decision is [Specify Reason e.g., insufficient income, poor credit history, incomplete application, etc.].
To deny a tenant application, you need to let the prospective tenant know that you will not be selecting their application by sending them an adverse action letter. This letter informs the tenant why they are being denied, and if there is any way that their application can be reconsidered.
Just go ahead and send them that written notice to make it clear that you are withdrawing your application and are no longer interested. Thats all you need to do.
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People also ask

How do you respond to a rental rejection? Politely ask for the reason, review your credit report, and improve any issues before applying again.
Also referred to as an adverse action notice, a rental application denial is a formal document sent to an applicant when you decide not to accept them as a tenant. It must contain the reasons for your choice along with information about the consumer reporting agency you used to pull their credit report.

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