941 Employer s Quarterly Federal Tax Return Form (Rev 2025

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Form 941 has been in the news more over the past few months because some employers are amending their Form 941 to get a retroactive refund of a COVID-19 payroll tax credit. That credit, known as the Employee Retention Tax Credit, was introduced through the Coronavirus Aid, Relief and Economic Security (CARES) Act.
Tax refunds can happen if you fill out your W-4 incorrectly, overpay your estimated taxes, are eligible for a refundable tax credit, or receive the Recovery Rebate Credit in 2025. You can use an unexpected tax refund to pay down debt, save for emergencies or college, invest for retirement, and even splurge a little.
Background of F-941 Refund and Filing Process The F-941 refund eligibility is for employers who didnt claim the employee retention credit on their original payroll tax returns.
Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employees paychecks. Pay the employers portion of Social Security or Medicare tax.
The good news is that your ERC refund is not taxable income.
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Form 941, Employers Quarterly Federal Tax Return, reports wage withholding to the IRS for income taxes, the employees share of Social Security and Medicare (FICA) taxes, and the employers share of FICA.
Penalty For Filing 941 Late Your business will incur a penalty of 5% of the total tax amount due. You will continue to be charged an additional 5% each month the return is not submitted to the IRS for up to 5 months. The penalty will max up to 25% of the unpaid taxes.
The Schedule R (Form 941) will provide the IRS with client-specific information to support the totals reported on an aggregate Form 941. It includes an allocation line for each client showing a breakdown of their wages and employment tax liability for the tax period.

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