EMPLOYEE EMERGENCY INFORMATION 2025

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An emergency contact form should include the individuals full name, phone number, email, relationship to the emergency contact, and any critical medical information like allergies or chronic conditions.
The easiest way to gather this information is during the hiring process. As a part of the onboarding paperwork new hires fill out, just include a simple form where they add a name, relation, and phone number or email address. That is the most information you should need under normal circumstances.
Providing such information should be voluntary for the employee, however. Although employees generally dont mind providing a personal contact, some prefer not to provide a doctors name and number. The employer should respect such a decision by any employee and should note it on the emergency contact form.
The primary reason for having an emergency contact form is to ensure that employers can act swiftly in case of an accident, medical emergency, or sudden illness.
Collect the emergency contact information as part of the general onboarding process internal to the department. Designated individual(s) should review and update the emergency contact list annually with employees, making updates or revisions as needed.

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An employee emergency contact form is an onboarding document that employees can fill out to provide you with their emergency contact information. They can also provide any other information that they think you might need to know in case of an emergency, such as food allergies or allergies to any medications.

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