EMPLOYEE SPEND AUTHORIZATION ATTACHMENT AS292-A 2025

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Effective January 1, 2021, the new State contracted travel agency will be Christopherson Business Travel (CBT).
A Spend Authorization is a pre-travel task in Workday wherein the EDES creates a report for expected travel expenses and submits it for approval to spend funds for those expected travel expenses.
The spend authorization request includes budget approval for expenses related to business travel, for example, air travel, transportation, meals, lodging, etc. Prior to traveling for university business, check with your local unit to see if you need to complete a spend authorization in Workday.
The Spend Authorization must include the business purpose, estimated expenses and applicable support documentation. Expense Reports must be generated to reconcile PCard transactions and/or reimburse eligible travel costs in a timely manner.
A spend authorization is a request by an employee for approval of estimated expenses for a future activity. A spend authorization request proceeds through the following process, which the employee initiates: Employee submits a spend authorization request. Manager approves the spend authorization request.
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Definition. Enable an employee to obtain an Expense Advance (Cash Advance) to pay for travel-related expenses that cannot be paid for any other way, or for Human Research Study Participant payments.

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