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A Termination Record is a standard and necessary form for documenting the change in relationship between an employee and your business.
A termination letter serves as a key legal document that will protect the company in case of a dispute or legal challenge from the employee. It does so by clearly outlining the reasons for termination.
EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination.
Even if your previous employer doesnt disclose details of your termination, they may tell the potential employer that you were terminated, which doesnt reflect well on you if you stated that you were laid off.
Ask your former employer for a letter of termination, if they will not provide it, write a letter to the former employer and basically sumarize in the letter your resignation and tell them you are writing to confirm in writing your resignation from employment on whatever date you resigned.
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In summary, while a termination may not show up on a formal record, it can still be disclosed through references or discussions during the hiring process. Being prepared to explain your situation positively can help mitigate any concerns from potential employers.

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