Travel Expense Claim - California Department of Corrections and 2026

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  1. Click ‘Get Form’ to open the Travel Expense Claim in the editor.
  2. Begin by entering your name in the 'CLAIMANT'S NAME' field, followed by your SSN or Employee Number. Ensure accuracy as this information is crucial for processing your claim.
  3. Fill in your position and CBID, then provide your headquarters address and telephone number. This helps identify your department and contact details.
  4. In the expense section, detail each travel date, time, location, and expenses incurred. Be sure to categorize meals and transportation accurately.
  5. Calculate subtotals for each category of expenses and enter them in the designated fields. Don’t forget to include any necessary receipts or vouchers as attachments.
  6. Finally, certify the accuracy of your claim by signing and dating the form at the bottom. Ensure that all required signatures are obtained before submission.

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For areas without specific per diem rates, California defaults to standard allowances: $110 per night for lodging and $68 daily for meals and incidentals.
In accordance with current state policy, employees may be eligible to receive reimbursement for expenses such as: Method of travel (transportation) Meals and incidentals. Short-term lodging.
California Mileage Reimbursement Rates While California law doesnt specify a mandatory mileage rate, many employers use the Internal Revenue Service (IRS) standard mileage rate as a benchmark. For 2025, this rate is set at 70 cents per mile for business use of a personal vehicle.
For FY 2025 (October 1, 2024 - September 30, 2025), the standard CONUS rate is $178 ($110 lodging, $68 MIE), but many locations in California will have higher NSA rates.
A travel allowance is compensation paid by an employer to employees to cover expenses incurred when traveling for business. In addition to lodging and transportation, travel allowances are typically used for airfare, meals, and other expenses related to business travel.

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Travel expense reimbursement refers to the process through which businesses compensate employees for any reasonable and necessary expenses they incur while traveling for work. These expenses typically include transportation, meals, lodging, and other travel-related costs.

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