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A W-3 form, also called the Transmittal of Wage and Tax Statements form, is a summary of all of a business' employee wages and contributions for the previous tax year. This form is sent to the Social Security Administration(SSA) for proper filing.
Form W-3 is a tax form used by employers to report combined employee income to the Internal Revenue Service (IRS) and the Social Security Administration. Employers who send out more than one Form W-2 to employees must complete and send this form to summarize their total salary payment and withholding amounts.
You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments, distribution to your employees, and for your records.
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03 All printing of red-ink substitute Forms W-2 (Copy A) and Form W-3 must be in Flint red OCR dropout ink except as specified below. The following must be printed in nonreflective black ink.
Every employer required to file a Form W-2 must file Form W-3. This translates to most employers in the U.S., as Form W-2 is required after paying an employee more than $600 in wages in a given year, whether or not the employer withholds income or taxes from an employee's wages.
The difference between Form W-2 and Form W-3 is the person(s) who complete the forms. Employees are required to complete Form W-2 while employers are responsible for completing Form W-3. Employers must file both W-2 and W-3 forms with the Social Security Administration by January 31 of every year.
Form W-3 is a tax form used by employers to report combined employee income to the Internal Revenue Service (IRS) and the Social Security Administration. Employers who send out more than one Form W-2 to employees must complete and send this form to summarize their total salary payment and withholding amounts.
Anyone required to file Form W-2 must file Form W-3 to transmit Copy A of Forms W-2. Make a copy of Form W-3; keep it and Copy D (For Employer) of Forms W-2 with your records for 4 years. Be sure to use Form W-3 for the correct year. If you are filing Forms W-2 electronically, also see E-filing.

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