HR Direct UPDATING W-4 INFORMATION 2025

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Employees must complete a new W-4 form whenever they start a new job, or when they wish to modify their tax withholding. They must update their tax withholding amount if their financial status or situation changes, which might come as a result of starting a second job, getting married or divorced, or having children.
Submit a new Form W-4 to your employer if you want to change the withholding from your regular pay. Complete Form W-4P to change the amount withheld from pension, annuity, and IRA payments. Then submit it to the organization paying you.
Your role isnt to provide specific guidance on how many children to claim or how much additional income to report. But you can assist if employees have general questions about the form and ask questions such as How do I read the taxable wage table on page 4?.
We can help you complete a new W-4 form with our W-4 calculator, or if you work with an HR Block Tax pro, they can help you with your Form W-4. We can be a great help in this area. If you determine that a change should be made, you can provide a new W-4 to your employer.
During the year, changes in an employees marital status, exemptions, adjustments, deductions or credits may occur which will impact what they claim on their tax return. When these changes occur, employees should change their withholding status and number of allowances in Employee Self-Service/Tax forms appropriately.

People also ask

Each allowance reduces the amount you withhold from an employees paycheck. If an employee comes to you with questions (which he/she most likely will), keep in mind the limits. You can assist the employee, but completing a W-4 altogether is illegal. Also, employees must fill out and sign their own W-4 forms.
Yeah, HR doesnt do the manual calculations. The payroll system does on the requested withholdings. And HR can make updates ON THE EMPLOYEES request with a W-4 signed by the employee. We are not allowed to give tax advice.
While HR professionals cant offer employees tax advice, theres plenty they can do to alleviate tax-related stress. Ways to support employees include hosting tax workshops, offering access to a tax hotline, or providing employees with tax software.

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