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Office of procurement sole source justification - umes

Office of procurement sole source justification - umes 2025

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The document outlines the procedures and requirements for submitting a Sole Source Justification form for procuring services or supplies exceeding $5,000. It emphasizes that competitive bidding is impractical when only one vendor can meet specific needs, and details the necessary information to be provided, including technical descriptions and reasons for rejecting other products. The form must be completed accurately to avoid delays in procurement.

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How to justify sole source procurement?

Justifications for Sole Source Only a particular brand or make is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is the difference between sole source and primary source?

A proprietary purchase is similar to a sole source when no other is suitable or acceptable to meet the need, but there is more than one potential bidder because the manufacturer has chosen to sell his product through multiple distributors.

What are the four types of purchase orders?

Sole source means the individual is unable to handle (swallow or absorb) any other form of nutrition. Primary source means the nutritional supplements are medically indicated for the treatment of the recipients condition, if the recipient is unable to tolerate nutrients.

What is a sole source purchase order?

A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids.

What is a sole source purchase?

The four types of purchase orders are: Standard Purchase Orders (PO) Planned Purchase Orders (PPO) Blanket Purchase Orders (BPO) (Also referred to as a Standing Order) Contract Purchase Orders (CPO)