Certificate of Insurance (COI) DefinitionWhy Request a Certificate of Insurance from a VendorCertifi 2025

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Why Do I Need a COI From a Vendor? Working with vendors carries potential liability for your business. Whether its related to materials, equipment, or services, vendors can introduce risks. The COI acts as a safety net, shifting the responsibility for these risks from your business to the vendors insurer.
They do so in order to verify that someone has an adequate amount of insurance coverage in place to protect their business and assets. Here are a few situations where it would be pertinent for someone to request a COI: When theyre hiring a contractor for a job.
Key Takeaways. A certificate of insurance (COI) is issued by an insurance company or broker and verifies the existence of an insurance policy. Small business owners and contractors typically require a COI that grants protection against liability for workplace accidents or injuries to conduct business.
A Certificate of Insurance (COI) outlines how much coverage a potential third-party vendors policy provides up to a specific dollar amount, along with the types of incidents that are covered, the effective date, and the expiration date.
If youre a contractor or business asking when do you need a certificate of insurance from a vendor?, the answer is pretty simple: before any vendor that enters your business premises or project site to perform work and takes any actions that may generate any risk at all needs to give you a certificate of insurance.

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A certificate of insurance (COI) is a must-have document that proves you have insurance as a contractor. COIs are usually a requirement on every construction project. If youre hiring subcontractors, you should always require them to submit their own COI so youre protected against liability.
Understanding the difference between a Certificate of Insurance (COI) and Proof of Insurance (POI) ensures you have the right documentation for different situations. A COI is often used in business contexts to show detailed coverage information, while POI is required for everyday driving and vehicle registration.
Companies typically ask for certificates of insurance for two major reasons: To verify that a third party theyre hiring has the correct insurance in place to do a job. To shield their business from unnecessary financial hardship in the event of an incident that could become a claim.