Reimbursement Form - Union College 2025

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An expense reimbursement is a payment made by a business to an employee for a business-related expense the employee has incurred personally. The reimbursed amount should exactly match the expense paid by the employee.
A standard reimbursement form should include the following fields: Personal information: Employee name, department, and contact details. Expense details: Type of expense (e.g., travel, meals, or supplies), the amount, and the date incurred. Receipts: Upload receipts to verify claims.
Examples of reimbursements include: Travel costs (e.g., plane tickets, rental cars, hotel stays) Meal expenses during business trips or company events. Work equipment or supplies.
In the context of business travel, a reimbursable expense refers to a product or service, paid for by an employee out of their own pocket, for which they are then compensated or reimbursed by their employer.
Reimbursement is when a business pays back an employee, client, or other people for money they spent out of their pocket or for overpaid money. Some examples are getting money back for business costs, insurance premiums, and overpaid taxes.

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A reimbursable expense is an expense that a business incurs on behalf of the customer while conducting their business. These expenses may include travel, delivery fees, currency conversion fees, office expenses, and business phone calls. Looking for a quick way to record and keep track of your business expenses?
Information to include on an expense reimbursement form. Name of product or service. Individual item or line cost. Total cost. Payment method (i.e., cash, credit card, etc.) Date purchased. Explanation of purchase. Original or copy of the receipt.
Please contact our office at admissions@union.edu or (518) 388-6112. We are here for you.

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