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SINGLE SOLE SOURCE - oakland 2025

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The document is a Single/Sole Source Justification Form used for purchases of $2500 or more from a vendor deemed the only source for a product or service. It outlines the conditions under which this justification can be applied, emphasizing that it should not be used to bypass standard purchasing procedures. The form requires the purchaser to provide reasons for selecting the sole source vendor and includes sections for authorized signatures and details about the intended use of the purchase.

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What are the justifications for single sourcing?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

How do you justify single sourcing?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

Why choose single sourcing?

Single sourcing advantages: Single sourcing can offer continuous levels of quality and price stability. Single sourcing can result in reduced order lead times. Building a strong relationship is easier with just one supplier and helps to build trust between buyer and supplier.

How to justify sole source?

Sole Source Justifications Only known source for acceptable supplies or services. Unique prior experience, expertise, professional stature, or key personnel. Unique capabilities. Supplies or services can be most reasonably and quickly provided. Sponsor of the original grant or contract requests a specific subcontractor.

What does sole source provider mean?

Definition. A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source.

What is the justification for a single source contract?

The proposed supplier is the only one known to possess either the unique technical, intellectual or artistic capability required to deliver the goods or services and by default are unobtainable from any other source.

Whats the difference between single source and sole source?

Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. Its also sometimes referred to as monopolistic supplier.