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Subject: Travel Regulations

Subject: Travel Regulations 2025

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The document outlines the travel regulations and procedures for Montclair State University, detailing guidelines for cost-effective travel, approval processes, allowable expenses, and reimbursement procedures for travelers on official university business. It specifies requirements for prior approvals, documentation needed for reimbursements, and restrictions on certain expenses. The regulations apply to all employees and authorized individuals traveling on behalf of the university.

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Click ‘Get Form’ to open the Travel Regulations document in the editor.
Begin by reviewing the Statement of Purpose section to understand the guidelines for cost-effective travel and expense recording.
Navigate to the Approval and Compliance Guidelines. Ensure you have prior approval from your supervisor and fiscal agent for all travel, especially overnight trips.
Complete the Travel Request Authorization form (TR-1) for overnight travel. Make sure all required signatures are obtained before submission.
Fill out the Allowable Expenses section by noting any reimbursable costs related to your travel, ensuring they align with University policies.
For each expense incurred, attach original receipts and document them accurately on the Travel Expense Invoice form upon return.

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What is the meaning of travel regulation?

According to the Federal Travel Regulation (FTR), travelers are entitled to 75% of the prescribed meals and incidental expenses for one day travel away from your official station if it is longer than 12 hours.

What are the new travel regulations?

Travel regulations definition: Rules and guidelines that govern the movement across borders to ensure safety, legality, and efficiency. Importance of travel regulations: They are essential for maintaining security, public health, economic stability, and legal compliance during travel.

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