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Justification for Sole Source Purchase - Clarkson University

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The document is a New Vendor Form for Clarkson University, designed for requesters to submit information about a vendor not found in the PeopleSoft Vendor File. It includes instructions for contacting the Vendor Control Group and requires specific details such as requester information, vendor name, address, and payment terms. The form also has sections for foreign vendors and additional information if known.

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What is the justification for a single source supplier?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

When to use sole source?

Sole Source Purchasing Equipment for which there is no comparable competitive product. A component or replacement part for which there is no commercially available substitute, and which can be obtained only from the manufacturer and/or a manufacturers distributor.

What is a sole source letter for?

A sole-source letter documents the rationale and justification for using a sole-source contract, including the circumstances that lead to the absence of competition, and is an essential record in the procurement process to ensure transparency and accountability.

What justifies sole supplier sourcing?

Justifications for Sole Source Only a particular brand or make is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is the purpose of a sole source letter?

Sole Source Purchases A written sole source justification must be submitted with the purchase requisition. The following criteria could indicate that the procurement is sole source: Compatibility with an existing item. A vendor who holds a service contract needs to supply parts in order to complete service.

How do you justify a sole source contract?

Sole Source Justifications Only known source for acceptable supplies or services. Unique prior experience, expertise, professional stature, or key personnel. Unique capabilities. Supplies or services can be most reasonably and quickly provided. Sponsor of the original grant or contract requests a specific subcontractor.

What are the reasons for sole source?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

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What is the justification for a single source supplier?

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What is the justification for a single source supplier?

When to use sole source?

What is a sole source letter for?

What justifies sole supplier sourcing?

What is the purpose of a sole source letter?

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How do you justify a sole source contract?

What are the reasons for sole source?

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