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General voucher format

General voucher format 2025

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The document is a Journal Voucher Form used for financial transactions, requiring verification and authorization. It includes fields for date, document number, account details, amounts, and contact information for inquiries.

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Click ‘Get Form’ to open the general voucher format in the editor.
Begin by entering the 'DATE' at the top of the form. This is essential for record-keeping.
Fill in the 'DOCUMENT NO.' field, which helps in tracking and referencing this specific voucher.
In the 'FOAPAL' section, provide details for Fund, Organization, Account, Activity, Location, and Cross-Sale as applicable to your transaction.
Enter the 'AMOUNT' in both Debit (DR) and Credit (CR) fields as necessary. Ensure that these amounts balance correctly.
Complete the 'Purpose of Journal' section to clarify the reason for this transaction.
Finally, have an authorized person sign and print their name in the designated areas to validate the voucher.

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What is a voucher and how does it work?

A voucher is a form that includes all the supporting documents showing the money owed and any payments to a supplier or vendor for an outstanding payable. The voucher and the necessary documents are recorded in the voucher register.

What is meant by general voucher?

A General Voucher (also known as a Journal Voucher) is an internal document used in accounting to record non-cash transactions or adjustments that are not captured through other specialized vouchers (like payment, receipt, or sales vouchers). It is part of the journal entry process in the accounting system.

What are the types of general vouchers?

There are different types of vouchers, such as receipt vouchers, payment vouchers, journal vouchers, contra vouchers, debit vouchers, credit vouchers, sales vouchers, and purchase vouchers. Each type plays a unique role in maintaining clear, accurate financial records.

What is a journal voucher used for?

Journal Vouchers (JV) are used to process current accounting entries, allocations and corrections for which other means of entry into the financial system are not available.

What is an example of a voucher?

A voucher is a written document that supports accounting transactions and ensures the accuracy of financial records. It serves as proof of payment or receipt in accounting. Examples include bills, invoices, receipts, salary sheets, pay-in-slips, cheque counterfoils, and trust deeds.