Travel Reimbursement Policies 2025

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In addition to recording the information in your account book, etc., receipts are required for all expenses of $75 or more. Each receipt should include the date, place, person entertained, type of entertainment, business purpose, and business relationship.
IRS rules on travel expenses Most business travel expenses are deductible if you travel outside your tax home. To claim travel expenses, you must be traveling outside of the area of your tax home for longer than a work day. Additionally, the trip must be long enough to necessitate rest in order to work on your trip.
Under California labor laws, you are entitled to reimbursement for travel expenses or losses directly related to your job. If your employer tries to shortchange you or fails to reimburse you for work-related travel expenses, you may be able to recover compensation by filing a claim or lawsuit.
Business: 67 cents/mile. Charity: 14 cents/mile. Medical or moving: 21 cents/mile.
Self-employed and business: 70 cents/mile. Charities: 14 cents/mile. Medical: 21 cents/mile. Moving (military only): 21 cents/mile.
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Travel expenses must be ordinary and necessary. They cant be lavish, extravagant or for personal purposes. Employers can deduct travel expenses paid or incurred during a temporary work assignment if the assignment length does not exceed one year.
The plan must state that employees will only be reimbursed for ordinary and necessary business expenses. The employee must incur these expenses as part of performing their job duties. It must require that expenses be substantiated within a reasonable period, typically 60 days.

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