AUTHORIZATION FORM - St Luke's Medical Center 2025

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If you are a family member of a deceased patient, you can request information if: You have proof of the patients permission prior to his/her death. It is relevant to your own health, and is requested by your physician. You are the executor of the estate and have included a copy of court papers.
Epic is our electronic medical record system, which allows clinicians to document patient information quickly in various encounters across our health system.
To request a copy of a medical record from a physician, call or write to the physician holding the record. If the physician does not respond to this request within a timely manner, you can file a complaint with the NYS Department of Health, Office of Professional Medical Conduct for Physicians.
Access. Only you or your personal representative has the right to access your records. A health care provider or health plan may send copies of your records to another provider or health plan only as needed for treatment or payment or with your permission.
The NYS Department of Health, however, requires medical doctors to retain records for any adult patients for 6 years. Minor patients are kept for 6 years and until one year after the minor docHubes the age of 18 (whichever is longer). For hospitals, medical records must be kept for six years from the date of discharge.
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Death records are not public records and New York State Public Health law protects their confidential nature. Death records cannot be mailed to a P.O. Box or third-party address unless the applicants signature is docHubd.
A HIPAA authorization form gives covered entities permission to use protected health information for purposes other than treatment, payment, or health care operations.

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