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REPORTING INFORMAL LEAVE WITHOUT PAY (DOCKS)

REPORTING INFORMAL LEAVE WITHOUT PAY (DOCKS) 2025

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The document provides instructions for reporting informal leave without pay (docks) to the Payroll Office. It outlines the process for submitting dock reports by the 19th of each month, including necessary details such as employee information and hours of absence. The document emphasizes the importance of timely reporting to avoid overpayments and includes a sample form for reference.

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Click ‘Get Form’ to open the REPORTING INFORMAL LEAVE WITHOUT PAY (DOCKS) in the editor.
Begin by entering the 'Fax Date' and 'Pay Period' at the top of the form. Ensure you only report one pay period per submission.
Fill in the details for each employee to be docked, including their first name, last name, Employee ID, and time base. If an employee holds multiple positions, list them on separate lines.
Indicate the number of hours and specific dates of absences without pay for each employee. Be precise to avoid any discrepancies.
Once completed, fax the original report to Payroll by the 19th of the month. For any additional reports after this date, submit them daily until the end of the pay period.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Can you dock an employees pay for not working?

Permissible Pay Docking Docking is permissible only for specific reasons, such as full-day absences for personal reasons or disciplinary suspensions. Some examples of permissible pay docking include, but are not limited to: Absences of one or more full days for personal reasons unrelated to sickness or accident.

Do I get paid for leave without pay?

Leave without pay (LWOP) is a temporary nonpay status and absence from duty that, in most cases, is granted at the employees request.

What is the point of FMLA if its unpaid?

The FMLA and the CFRA are federal and state leave laws that allow eligible employees of covered employers to take unpaid, job-protected leave. FMLA and CFRA help to protect your job while you are receiving Disability Insurance or Paid Family Leave benefits when you must: Take medical leave for yourself.

Can you be on leave without pay?

The Family and Medical Leave Act of 1993 (FMLA) (Public Law 103-3, February 5, 1993), provides covered employees with an entitlement to a total of up to 12 weeks of unpaid leave (LWOP) during any 12-month period for certain family and medical needs.

What are the rules around unpaid leave?

Your time off will be unpaid leave unless your contract of employment says you will be paid. The amount of time off has to be reasonable and you can only take enough time to deal with the urgent problem. For example, you can take time off when: someone gets sick or is injured.

What happens if I take leave without pay?

When an employee takes leave without pay, it has direct implications on payroll management as well as time and attendance tracking. Since the employee is not working and not getting paid for a duration, their payroll records need adjustment.

REPORTING INFORMAL LEAVE WITHOUT PAY (DOCKS) 2025

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