THE UNIVERSITY OF TENNESSEE Equipment Inventory Change - web utk 2026

1. Click ‘Get Form’ to open it in the editor.
2. Begin by entering the 'Effective Date' at the top of the form. This is crucial for tracking changes accurately.
3. Fill in the 'Current Custodial Dept.' and 'Cost Center Name' along with the corresponding 'Cost Center No.' to identify your department.
4. In the EQUIPMENT section, list each item by filling out fields for 'Asset Number', 'UT Tag Number', 'Description', 'Serial Number', 'Bldg. No.', 'Room No.', and 'Cost'. If you have more items, attach an additional sheet.
5. Select the appropriate action requested: either transfer to another department or delete from official inventory records. Provide necessary details based on your selection.
6. For transfers, include information about the receiving department and new location. For deletions, specify reasons and attach required documentation as indicated.
7. Finally, ensure that both current custodial and receiving departments provide their approvals by signing and dating where indicated.

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