Ups proforma invoice template 2026

1. Click ‘Get Form’ to open the ups proforma invoice template in our editor.
2. Begin by entering the 'Date' of shipment in the designated field. This is crucial for tracking and record-keeping.
3. Fill in the 'Reference Number' which will be printed on the invoice, ensuring easy identification of your shipment.
4. In the 'Shipper' section, provide your company name, address, and contact details including telephone and telex numbers.
5. Next, complete the 'Consignee' section with the recipient's company name, address, and contact information.
6. Indicate the 'Country of Origin' for each item being shipped and specify the 'Country of Ultimate Destination'.
7. If applicable, enter details for the 'Importer', especially if it differs from the consignee.
8. Document any relevant 'Marks and Numbers' that identify your packages clearly.
9. Specify the 'Number of Packages' included in your shipment.
10. Provide a detailed 'Complete Description of Goods', including name, purpose, color, serial number, parts number, material composition, and condition (new or used).
11. Enter the gross weight of each package under 'Weight', using pounds or kilos as appropriate.
12. 'Quantity' should reflect the total number of units across all packages.
13. 'Unit Value' must be filled out to indicate each unit's worth.
14. 'Total Value' is calculated by multiplying quantity by unit value; ensure this aligns with customs requirements if exceeding $1,600 (CDN) for Canada.
15. 'Declaration' should include a statement affirming that all provided information is accurate. You may use suggested wording for clarity.
16. 'Type in the Name and Title of the Shipper,' followed by their signature in the designated area on each copy.
17. 'Date' when signing should also be recorded to finalize your document properly.

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