Form 944-X (SP) (Rev February 2023) Adjusted Employers ANNUAL Federal Tax Return or Claim for Refund-2025

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ing to the IRS, based on 2023 rates, businesses that pay $5,000 or less in W-2 wages are generally likely to pay $1,000 or less in subject taxes. If your business has been notified by the IRS to use Form 944, you should continue to use Form 944 until the IRS indicates you should file a quarterly Form 941 instead.
Generally, employers are required to file Forms 941 quarterly. However, some small employers (those whose annual liability for Social Security, Medicare, and withheld federal income taxes is $1,000 or less for the year) may file Form 944 annually instead of Forms 941.
If you fail to file IRS Form 944 by the deadline, you may incur a 5% penalty on the tax owed for each month the return is late. If you pay late or do not pay the full amount owed, you may be charged 2-15% of the unpaid tax, determined by the number of days the amount remains unpaid.
This form simplifies reporting by allowing small businesses to submit annual filings instead of quarterly submissions. If the IRS sends you a notice to use Form 944 to report your federal income taxes, you must file the form.
Form 944, Employers Annual Tax Return, is designed for small business employers to report the annual liability for Social Security, Medicare, and withheld federal income taxes of $1,000 or less. If this applies to you, you can file Form 944 annually instead of filing quarterly Form 941.
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