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I, the undersigned, authorize the release of, or request access to the information specified below from the medical record(s) of the above name patient. I understand that my records are confidential and cannot be disclosed without my written authorization, except when otherwise permitted by law.
6 Steps to Write a Medical Request Letter Step 1: Receiver Details. The first section in a request sample letter to start with is the details of the receiver to whom you are sending the letter. Step 2: Salutation. Step 3: Reason. Step 4: Hospital Details. Step 5: Gratitude. Step 6: Closing Signature.
Use VA Form 21-4142a to give us permission to get medical provider information from a non-VA source like a private doctor or hospital. This will allow us to gather information like the name and address of a facility and your medical treatment dates.
This authorization includes release of information of a confidential or privileged nature, or any data or materials which have been sealed or agreed to be withheld pursuant to any prior agreement or court proceeding involving disciplinary matters.
Youll need to fill out an Individuals Request for a Copy of Their Own Health Information (VA Form 10-5345a). Submit your completed form to your VA health facilitys medical records office. This office is also called a Release of Information Office. You can submit your form by mail, by fax, or in person.
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Use VA Form 21-0845 to authorize VA to share your personal information with a non-VA (third-party) individual or organization.
You can provide this authorization by signing VA Form 21-4142. Federal law permits sources with information about you to release that information if you sign a single authorization to release all your information from all possible sources. We will make copies of it for each source.
To request a copy of your VA medical records by mail or fax, send a signed and completed VA Form 10-5345a to our Release of Information office. We process mailed or faxed requests within 10-14 days. For privacy reasons, we cant accept requests for medical records by email.

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