Progressive Discipline Warning Form Sample - LiveAbout 2025

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The final warning should describe the performance or conduct issue, reference previous coaching and warnings given, describe the steps necessary for the employee to retain their position, and clearly indicate that the consequence of further infractions is termination of employment.
To document employee discipline, include the employees name, the date of the write-up, clear reasons for the disciplinary action, the number of times the employee has been written up, details about the problem including evidence, and a deadline for corrective action. Then, have the employee sign and date the document.
Final warning In cases of serious misconduct or poor performance, the employer does not have to give a first written warning and can instead go straight to a final written warning. For example, where the employees actions have, or could, cause serious harm to the business.
If an employer issues a written warning, then it may be gearing up for a termination. Employers generally have a meeting to discuss the final warning before taking further disciplinary action. At that time, if they havent already, they might put you on a performance improvement plan.
We take attendance issues seriously and expect you to follow the company policy regarding [lateness/time off]. However, you continue to violate this policy and [were late/didnt come into work] on [list times and dates of lateness/absenteeism] without giving prior notice to either HR or your manager.
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Its customary to give an employee two written warnings before dismissing them. Thats a generality though, and UK employment law doesnt give a set, statutory number of written warnings that must be given before dismissal. The ACAS has some guidelines regarding written warnings.
Implementing a progressive discipline process gives businesses the direction they need to appropriately handle these unfortunate situations at each step, which commonly include: verbal warning, written warning, final written warning, and termination.
A progressive discipline policy typically involves a series of escalating steps, such as verbal warnings, informal meetings, formal reprimands, disciplinary meetings, penalties, and ultimately termination, to address employee misconduct and provide opportunities for correction.

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