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HIPAA and Security Policy - Richmond Behavioral Health Authority - rbha

HIPAA and Security Policy - Richmond Behavioral Health Authority - rbha 2025

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The document outlines the HIPAA Security Policies for the Richmond Behavioral Health Authority, effective April 4, 2004. It details policies and procedures for access control, audit trails, workforce security, physical security, and information access management to protect electronic protected health information (ePHI). Key responsibilities are assigned to the Security Officer and MIS Department to ensure compliance with HIPAA regulations, including unique user identification, emergency access procedures, audit log maintenance, and disciplinary actions for privacy violations. The document emphasizes the importance of safeguarding PHI through structured access controls and regular monitoring.

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What is the HIPAA policy for mental health?

HIPAA provides a personal representative of a patient with the same rights to access health information as the patient, including the right to request a complete medical record containing mental health information. The patients right of access has some exceptions, which would also apply to a personal representative.

What services does RBHA have to offer to the citizens of Richmond?

RBHA is the statutorily established public entity responsible for providing mental health, intellectual disabilities, substance abuse and prevention services to the citizens of the City of Richmond.

Does HIPAA apply to conversations?

Your health information cannot be used or shared without your written permission unless this law allows it. For example, without your authorization, your provider generally cannot: Give your information to your employer. Use or share your information for marketing or advertising purposes or sell your information.

What is considered a HIPAA violation?

Closed Door Policy: HIPAA mandates that verbal discussions involving patient information take place in a private setting where others cannot overhear. Whether its a one-on-one conversation or a group meeting, ensure privacy by utilizing closed-door offices, designated meeting spaces, or secure phone booths.

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