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There are three commonly utilized types of filing arrangements which are designed to file and reference records in different ways: alphabetical, numeric, and alpha-numeric. Each has advantages for certain types of records and reference needs and possesses distinct patterns of arrangement and indexing.
Alphabetical filing system and the numerical filing system. The alphabetical filing system is used for locating files by letter such as the clients last name. Each letter is assigned a color and the first two or three letters of the owners last name are attached to the outside of the medical file.
Three types of numeric filing systems are commonly used for filing medical records- straight numeric, terminal digit, and middle digit. 2.1 Straight Numeric filing: This refers to the filing of records in exact chronological order ing to registration number.
What are three filing systems used for paper files? Three filing systems are alphabetic, numeric, and by subject.
Misfiling is considerably reduced with the use of terminal digit filing. Since the staff is concerned with only one pair of digits at a time, the transposition of numbers is less likely to occur. Even if the tertiary digits are increased to three, e.g., 245-68-90, recalling three digits is easier than recalling seven.
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If a numerical record identification system is used, then a numerical filing system is used. There are two main systems of filing records numerically: straight numeric and terminal digit.
In duplex numeric filing systems, files are given numeric labels with several sets of numbers involved. This type of filing system can handle large amounts of data.
The most popular method in use today is the terminal digit filing system. In terminal digit filing a six or seven digit number is used and divided into three parts.

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