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An employer generally must withhold Social Security and Medicare taxes from employees wages and pay the employer share of these taxes. Social Security and Medicare taxes have different rates and only the social security tax has a wage base limit.
For an employee, they need a W-2 to accurately file federal and state taxes. For an independent contractor, information on a 1099 helps them report income to the IRS and determine appropriate tax liability.
You can e-file any of the following employment tax forms: 940, 941, 943, 944 and 945. Benefits to e-filing: It saves you time. It is secure and accurate.
Form 940 is used to report federal unemployment taxes, while Form 941 is used to report Medicare, Social Security, and federal income tax withholding. Generally speaking, Form 940 is due every January 31st, while Form 941 is due one month after the end of each quarter.
Generally, employers must report wages, tips and other compensation paid to an employee by filing the required form(s) to the IRS. You must also report taxes you deposit by filing Forms 941, 943, 944, 945, and 940 on paper or through e-file.

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Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employees paychecks. Pay the employers portion of Social Security or Medicare tax.
Generally, employers are required to file Forms 941 quarterly. However, some small employers (those whose annual liability for social security, Medicare, and withheld federal income taxes is $1,000 or less for the year) may file Form 944 annually instead of Forms 941.
Therefore, paper filings will be accepted if an employer is required to file a final Form 941. Partnerships with more than 100 partners at any time during the year must e-file. Form 5500, and applicable actuarial reports, must be e-filed through the U.S. Department of Labor.

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