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You can keep personal emails for as long as you want; email providers including Microsoft Outlook and Gmail will not automatically delete your old opened emails. Emails that you choose to delete on Outlook and Gmail will stay in your trash folder for 30 days. This gives you time to reconsider deleting your messages.
Why is it important to save old emails?
Once archived, these emails can easily be searched and retrieved when needed, even after long periods. Essentially email archiving helps store emails that you dont need immediate access to, but lets you find them when necessary.
Is it necessary to delete old emails?
Should I delete old emails? Yes, it will free space for new important messages, attachments, and files. Deleting old messages will also help keep your inbox clean and organized.
Should you save old emails?
There are certain types of emails that you should consider keeping. Emails containing important documents and communications should be kept if you anticipate needing them in the future. If you no longer want to see old messages in your inbox, but still want to keep them - read our post about how to archive old emails.
Why is it important to delete email messages that you no longer need?
Add an eco good habit to your weekly routine: cleaning up your email inboxes at the end of the week. Unsubscribe from unwanted emails; this reduces the carbon impact for both you and the sender. Delete emails you are finished with; storing emails consumes electricity and water which emits greenhouse gasses.
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People also ask
When should you delete an email?
In general, its best to only delete emails that youre sure you wont need again. Otherwise, you run the risk of accidentally deleting something important. Learn how to unarchive Gmail emails here.
Should you permanently delete emails?
It is recommended that you do NOT purge other emails from your account in case you need to recover them later. When an email that contains sensitive information needs to be completely purged from your inbox, simply deleting the email isnt enough.
How many years emails should I have?
In general, standard business correspondence should be retained for a 1 year minimum, or 5 to 10 years on the safest side. Certain legal, financial, and contract items will require between 5 and 10 years of retention. Exceptions requiring longer retention can be set with no expiration date and archived.
Is it worth deleting old emails?
Deleting removes emails from your inbox. It does save up space, but you wont be able to retrieve those emails ever again. This puts you at risk both in financial and legal terms. You wont be able to produce evidence for ediscovery and litigation.
Why do we need to archive emails?
Email archiving is the process of securely storing emails, making it easy to search for and retrieve them. Its a fast, reliable, and scalable solution to storing essential emails while reducing the load on mail servers. It helps store old emails that you dont need immediate access to, but dont want to delete.
Related links
How Long Should Email Be Saved?
The answer depends on many issues, particularly when one considers the varying regulations and business situations that might demand emails to be archived for
Check your saved e-mail and attachments at least once a year to make sure you can read them. Create new media copies every five years or when necessary to
Messages are retained for 36 months. Emails older than 36 months are subject to automatic purging. Deleted and archived emails are subject to automatic purging
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